The Food Bank is open to all community members Monday through Friday 9:00 am to 2:00 pm.
For More Information contact:
The Executive Director works under the general direction of the Hoh Tribe Business Council to develop and manage the tribe’s business operations and enterprises, promote and enforce the Hoh Tribe’s Treaty Rights and interests in the Usual and Accustomed Treaty Areas, and develop and implement the Tribes policies and legislation. The individual is responsible for developing implementing Tribal policies and procedures, overseeing a wide …View full post
The Maintenance Manager is a working, hands-on supervisor that provides daily supervision to maintenance and custodial staff engaged in the operational maintenance of the building facilities and grounds by planning, scheduling, supervising, and performing routine preventative maintenance and repairs on buildings, HVAC systems, water systems, roofing, windows, access ramps, equipment maintenance and grounds landscaping to include noxious weed control, drainage …View full post
REQUEST FOR DESIGN-BUILD SERVICES FOR THE Hoh Tribe Administration/Fisheries Office Building INTRODUCTION The Hoh Tribe is soliciting architect/construction firms with expertise in providing Design-Build services to submit qualifications for the construction of a new Administration Building. The Design-Builder selected must have the ability to provide the full-range of services or to team with sub-consultants or …View full post
The Hoh Tribe is publishing this intent to RFP for Design and construction of the Fisheries/Administration building. The RFP will be published on January 23, 2016. Questions or comments should be directed to Catherine Edwards, Executive Director at 360-374-6501 or by email to firstname.lastname@example.orgView full post
DRAFT DATE 10/12/16 – CJD DRAFT Title 15 HOH ENROLLMENT ORDINANCE §2.001 AUTHORITY AND PURPOSE: (a) The authority for this Ordinance is found in the Hoh Constitution, Articles II and IV. (b) The purpose of this Ordinance is to provide for the development and maintenance of the membership roll of the Tribe, to ensure the …View full post
REQUEST FOR DESIGN-BUILD SERVICES
Hoh Tribe Administration/Fisheries Office Building
The Hoh Tribe is soliciting architect/construction firms with expertise in providing Design-Build services to submit qualifications for the construction of a new Administration Building. The Design-Builder selected must have the ability to provide the full-range of services or to team with sub-consultants or subcontractors necessary to complete the preconstruction and construction phases of the Project.
The Hoh Tribe is requesting Bids for Proposal for the full architectural and engineering services to perform planning, design, site development, construction documents and construction administration for the scope of work the Administration/Fisheries Office Building. All potential offers are encouraged to review each section of the following document carefully, especially mandatory requirements.
This RFP may result in award of multiple contracts to the same architectural firm, if appropriate to support multiple cycles of funding associated with the complete development of the Proposed Administration Offices.
The Tribe has received approximately $1.6 million to construct our new offices. The facility will house offices for 30-60 employees, conference rooms, kitchen and break room, Fisheries research and testing labs, reception area,
SCOPE OF SERVICES
The Design-Builder will be responsible to provide project leadership to accomplish the project design, project budget and project construction goals. This includes managing all facets of design and construction of the proposed office facility from conception to completion. Throughout the performance of the Design-Builder’s services on the Project, Project Manager shall provide guidance and management on behalf of the Tribe, and Design Builder will report to and work closely with the Project Manager.
We are seeking the design of an Administration Building with a number of desirable attributes including being:
Site-work as required for building;
• Functional Building that meets spatial needs and requirements, system performance as well as durability and efficient maintenance of building elements;
• Safe/secure physical and psychological well-being and comfort of the occupants, including building elements such as air distribution, lighting, workspaces, systems and technology;
• Cost-effective- selection of building elements on the basis of life-cycle costs (weighing options during concepts, design development, and value engineering) as well as basic cost estimating and budget control;
• Aesthetic-physical appearance and image of building elements and spaces as well as the integrated design process;
• Culturally appropriate – with Hoh Tribal décor, a talking circle and other suitable space for cultural activities, cultural images inside and outside signify Tribal importance of culture
• Sustainable – optimization of environmental performance of building elements and strategies, including optimized site/building potential, renewable energy, water conservation, enhanced indoor environmental quality, optimized operational and maintenance practices wherever possible;
• Design and development of a kitchen suitable for serving 200 people
• Budgeting: Working with project team which may include Hoh Tribal leadership, staff, legal counsel and other professional consultants engaged by the Tribe to develop a detailed project budget and design.
• Ingress/Egress: Work with Project Team to determine how ingress/egress plans may impact operations and what operation needs there may be necessitating specific ingress/egress plans and then working with the civil engineer/architect to provide a detailed construction budget. The Design-Builder will need to coordinate with the Project Manager and other Project team members to ensure there is no duplication of services and costs.
• Preliminary Project Design: Design-Builder should develop preliminary site plans showing the building and orientation, paving, vehicular circulation, ingress/egress and green spaces.
• Project Construction Schedule: Create a realist Construction Schedule for the Project.
• Project Management: Managing all aspects of the design and construction planning in accordance with all tribal ordinances and laws.
• Project Scoping: Working with the Project Ream to develop a detailed set of recommendations as to the size, scope and amenities. The Design-Builder should review all Environmental Review, existing studies and plans to determine their viability and make adjustments using the information gathered by the Project Team if needed.
• Permitting and Other Pre-Construction Activities: Provide all necessary services typically expected of a Design-Builder for the Project. Adequately communicate such activities to the Project Managers.
• Design: Perform all necessary final site plan and floor plan design services in concert with the Project Team, including but not limited to civil, architectural, structural, mechanical, electrical, plumbing, grading, storm water design, parking, landscaping, exterior lighting, and HVAC and Security design services.
• Ingress/Egress: Provide construction services in concert with the civil engineers/architect plans to execute the agreed upon and approved ingress/egress plans. The Design-Builder will need to coordinate with the civil engineer/architect and other Project ream members to ensure there is no duplication of services and costs.
• Permitting and Other Activities: Provide all necessary services typically expected of a Design-Builder for a like project adequately communicate status of such services to the Project Manager and Project Team.
• Construction: Provide all necessary construction and procurement activities adhering to the Construction schedule.
• Response: Provide a clear response in whole to this RFP.
• Communication and input: Maintain, throughout the course of the Project, satisfactory and timely communication with the Project Team. Specifically, providing timely progress reports to the Project Manager and nursing all coordination and other pertinent information is properly conveyed to the Project Manager and the Project Team as a whole.
• Confidentiality: Any and all reports, Project and/or construction documents shall become the confidential and proprietary property of, and are not to be communicated, transferred, or given over to any individual, entity, or organization without the expressed written consent of the Tribe or their appointed representatives.
• Implementation. The Design-Builder is responsible for implementing and facilitating decisions necessary and agreed to in order to continue the progress of the Project to accomplish the overall objectives. The Design-Builder shall work with the Project Team to ensure the timely completion of the Project and within the approved budget.
The Design-Builder must adhere to any applicable tribal, federal, law applicable to the Project.
• This invitation is unrestricted however preference shall be given to Indian Organizations and Indian Owned Economic Enterprises.
• Possess a minimum of 10 years’ experience in design, development and construction of office buildings.
• Ability to prepare budgets and projections.
• Ability to work will with tribal personnel, community members, vendors and the Project Team.
• Knowledge and understanding of tribal governments and tribal enterprises.
• Possess all necessary professional licenses.
Statement of Work: Must demonstrate a clear understanding of the issues directly relevant to the Design-Builder’s work, including the objective and scope of work.
Work Plan Summary: An outline summarizing the proposed Project consisting of tasks involved in the Project. The task descriptions should be in sufficient depth to afford the Tribe a thorough understanding of the proposed scope of work. This should include a description of the performance measurement techniques, data sources and analytical methods planned to be used in completing the Project.
Statement of Qualifications: Design-Builder must submit a statement of all similar projects conducted. The projects should be identified and the name of the client shown, including the name, addresses and phone number of the responsible official of the client company and the total cost of the project. This should include experience of core crew and subcontractors. This information will be considered confidential and shall not extend beyond the Tribe or its direct agents.
Statement of Potential Conflicts of Interest: The Design-Builder must disclose any contracts, services rendered, relationships, circumstances, or interests between the firm, its consultants, or subcontractors and other clients that could pose any conflicts of interests, influence judgment or impair objectivity, or give the appearance of such conflicts. If there have been no such relationships, a statement to that effect is to be included in the proposal.
Fee, Expense and Construction Cost Analysis: Please provide activities and describe any projected expenses and any expense multipliers that will be applied.
Time Estimates: A summary timeline indicating the total time required from date of commencement of the work until completion of the Project.
Statement of Confidentiality: During the course of the Project, the progress or preliminary findings of the Design-Builder shall not be disclosed to any party other than the Tribe or its assigned representatives and all findings shall be treated as proprietary information.
Incurring Costs: All liability for costs incurred by any individual or firm in preparing their proposal, expended during the selection process, or otherwise incurred prior to the receipt of an executed contract will be the responsibility of the individual or firm. Please include a statement acknowledging this in the proposal.
Professional Licenses: Please include a copy of all current professional licenses.
Suspension/Debarment: Please indicate, by answering, if your company or any person associated therewith in the capacity of owner, partner, director, officer or any position involving the administration of Federal or State funds:
a. Is currently under suspension, debarment, voluntary exclusion or determination of ineligibility by any federal, state or tribal agency.
b. Has been suspended, debarred, voluntarily excluded or determined ineligible by any federal, state or tribal agency within the past 3 years.
c. Does have a proposed debarment pending; or has been indicted, convicted ,or had a civil judgment rendered against it or them by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
All proposals received shall be subject to evaluation by the Tribe, the Tribe’s legal counsel, and the Tribe’s financial advisor. The following areas of consideration will be among those used in making the selection:
1. Understanding of the Tasks and Responsibilities: This refers to the Design Builder’s understanding of the Project objectives, and the nature and scope of the work involved.
2. Design-Builder’s Qualifications: This includes the demonstrated ability of the Design-Builder to meet the terms and requirements of the RFP in a qualified and timely manner. The Design-Builder should possess knowledge and background in accordance with the Scope of Work requirements.
3. Soundness of Approach: Emphasis here is on the techniques used, the sequence and relationships of major steps, the methods of performing the Project, and the thoroughness of task identification and development.
4. Fees, Expenses, Expense Multipliers, and Percentage for Profit and Overhead: This area will be weighed, but it will not be the sole determining factor. However, the Tribe encourages respondents to provide the most competitive but realistic pricing possible and to clearly identify how profit, expenses, expense multipliers, and overhead are charged.
5. Potential Conflicts of Interest/Independence: In order to ensure an independent Project and provide maximum credibility to the recommendations, proposals will not be accepted that could pose any conflicts of interests, influence judgment or impair objectivity, or give the appearance of such conflicts.
6. Native American Priority: Priority in selection will be given to Native American owned companies and companies with Native American employees.
7. Woman and Minority Owned Companies: Consideration will be given to those companies who have shown to be woman or minority owned.
8. Reference Checks: Current or past performance as determined by Reference Checks.
9. Prior Tribal Experience: Priority in selection will be given to companies with past experience working with tribes.
To be considered, proposals must be received no later than 4:00 PM PST on February 27, 2017. Design-Builders must provide an electronic copy of their responses by emailing Catherine Edwards at email@example.com. Please use the subject line: Hoh Tribe Admin/Fisheries Building RFP. Questions should also be directed to Catherine Edwards, by using the email above. Questions may be asked until the submission date. Please also submit three (3) hard copies of your materials by mailing them to the following address:
PO Box 2196
Forks WA 98331
Attn: Catherine Edwards
The Hoh Tribe is publishing this intent to RFP for Design and construction of the Fisheries/Administration building. The RFP will be published on January 23, 2016. Questions or comments should be directed to Catherine Edwards, Executive Director at 360-374-6501 or by email to firstname.lastname@example.org
DRAFT DATE 10/12/16 – CJD
HOH ENROLLMENT ORDINANCE
§2.001 AUTHORITY AND PURPOSE:
(a) The authority for this Ordinance is found in the Hoh Constitution, Articles II and IV.
(b) The purpose of this Ordinance is to provide for the development and maintenance of the membership roll of the Tribe, to ensure the integrity and accuracy of the roll, and to set out clear procedures for enrollment related actions.
§2.002 MEMBERSHIP REQUIREMENTS:
The requirements to qualify as a member of the Hoh Indian Tribe are set out in Article II of the Hoh Constitution.
(a) Membership Criteria.
The membership of the Tribe shall consist of:
(1) all persons whose names validly appear on the October 14, 1966 approved official tribal base membership roll prepared in accordancw with Public Law No. 89-655, 80 Stat. 905 (Oct. 14, 1966) ; or
(2) all persons who possess at least one-fourth (1/4) degree Indian blood born to any member of the Hoh Tribe.
(b) Definition of Indian blood. For purposes of this section, Indian blood is defined as all blood from a federally recognized Indian Tribe, Nation, Band, Pueblo, Village, Corporation or Rancheria, including blood derived from a direct ancestor whose name validly appears on the official tribal membership roll prepared under the official approved base roll of the Tribe as of October 14, 1966.
(c) Children born out of wedlock.
(1) If an applicant for enrollment in the Hoh Tribe is born out of wedlock and the mother of the applicant is a member of the Tribe, the applicant shall be deemed to possess one-half the Hoh blood quantum possessed by the mother; provided the applicant’s Hoh blood quantum shall be determined as if the applicant were born within wedlock if the application is accompanied by an official birth certificate naming the father along with a written acknowledgment of paternity by that person, an order of paternity by a court of competent jurisdiction, or by certification of paternity based on a DNA test. The Enrollment Office or Tribal Council shall have authority to require a DNA test if paternity is in question.
(2) The Tribal Indian Child Welfare Program shall provide to the Enrollment Staff any information about paternity of children in its care or custody or being considered for same that are being considered for enrollment. The Indian Child Welfare Program may apply for enrollment on behalf of any minor as necessary to ensure protection of that child under the federal Indian Child Welfare Act.
(d) Adopted Persons. Persons adopted by members of the Tribe or by the Tribe are not eligible for enrollment in the Hoh Tribe unless they independently meet the requirements of this Ordinance. Adopted persons who are not otherwise eligible for enrollment in the Hoh Tribe do not qualify for benefits and services provided to tribal members. Adoption by the Tribe shall only occur pursuant to affirmative vote of he Hoh General Council.
§2.003 ENROLLMENT OFFICE AND STAFF
(a) Enrollment Staff. The Business Committee shall ensure that sufficient staff are hired as are necessary to fulfill the functions identified in this Ordinance. The enrollment staff shall be hired in accordance with Tribal personnel policies and be subject to all Tribal personnel policies in the same manner as other Tribal employees.
(b) Duties and Powers of Enrollment Staff. The Enrollment Staff shall establish enrollment procedures, including appropriate forms, subject to approval of the Business Committee, and which are consistent with this Ordinance. The Enrollment Staff shall make an annual report to the General Membership of its proceedings and activities, including the number of new enrollees during the preceding year and the current number of Tribal members. Enrollment Staff shall report to the Business Committee on its activities as requested by the Business Committee, and at least semi-annually. The Enrollment Staff shall maintain the roll and keep an accurate file on each tribal member containing all relevant records documenting membership eligibility. The records shall include originals or certified copies of documents received to support enrollment applications. Enrollment Staff shall enter name changes into the Tribe’s Membership roll upon proof of final action by a court of competent jurisdiction making such name change, and upon approval of such by the Business Committee. The Enrollment Staff shall review and evaluate all applications for membership, and submit its proposed recommendations for adult applicants (those who are 18 years of age or older) along with supporting documentation to the Business Committee for consideration. The Enrollment Staff will also maintain a list of deceased Tribal members who have been removed from the active tribal membership roll upon documentation of death, subject to approval of the Business Committee to move such members to the deceased tribal members list. Enrollment Staff or another tribal office designated by the Business Committee shall be responsible for issuing tribal membership cards, in a form and design approved by the Business Committee.
(c) Enrollment Applications for Minors. The Enrollment Staff shall review and evaluate all applications for membership for minor applicants and shall forward such applications for determination by the Business Committee as follows:
(1) For minors between newborn and 18 years of age who are not subject to the emergency enrollment provisions of subsection 2 of this subsection, the Enrollment Staff shall submit its proposed recommendation for each applicant along with supporting documentation to the Business Committee for approval at a Regular Business Committee meeting.
(2) For minors who may be eligible for enrollment and who are the subject of a state court proceeding involving the custody of the child, the Enrollment Staff shall determine whether the child is eligible for enrollment as soon as practicable. If the child is eligible for enrollment, the Enrollment Staff shall file an application for the child’s enrollment on behalf of the parent(s), legal guardians or legal custodians and, if the application otherwise meets the criteria established by this Ordinance, shall forward such application directly to Tribal Business Committee for its consideration.
(d) Access to Records. Confidentiality: All enrollment records, except adoption records, shall remain open during business hours to inspection only by the Executive Director, the Tribal Attorneys and Enrollment Staff. Enrollment records or enrollment information may also be disclosed by Enrollment Staff to other tribal employees as necessary to conduct the business of the Tribe, but such information shall be returned to the Enrollment Staff immediately upon completing use of such records. Enrollment Staff will coordinate with the Accounting Department in maintaining accurate tribal member addresses and contact information. Except as thus provided, all enrollment records shall be confidential, unless a tribal member or applicant voluntarily consents to release of his or her records in writing. Enrollment records, except adoption records, may also be inspected by Tribal members pursuant to a Tribal Court order authorizing access to enrollment records; provided however, that such order may only be issued upon a showing by the requesting Tribal member of a good faith basis or reason for accessing the requested enrollment records, and after notice to and the opportunity to object by the member whose information is sought. Revealing information in the enrollment records to someone other than a Tribal member, the Executive Director, or the Tribal Attorney, the Committee or enrollment staff shall be deemed grounds for termination of employment, recall of an elected Tribal official, or cause for removing a committee member.
§2.004 PROCEDURES FOR MEMBERSHIP APPLICATION:
(a) Application Form. Enrollment Staff shall develop an application form which must be used when making an application for enrollment, subject to approval of such form by the Business Committee. The form shall be entitled “Application for Enrollment” and shall contain spaces for the following information:
(1) Name and address of the applicant;
(2) All names by which the applicant is or has been known;
(3) Date of birth of the applicant;
(4) Names of the parents of the applicant and the Tribal ancestor or ancestors through whom Hoh blood quantum is traced;
(5) If the applicant is under the age of 18 or incompetent, the name, address and relationship of the person making the application on behalf of such minor or incompetent;
(6) Certification by the applicant, or by the person making the application on behalf of the minor or the incompetent applicant, that the information is true.
Enrollment staff may include requests for additional information in the application form, subject to approval of the Business Committee.
(b) Consent to Jurisdiction. Any person submitting an enrollment application for him or herself or on behalf of another person or who submits documentation or other information or an affidavit in support of an application for enrollment thereby expressly consents to the jurisdiction of the Hoh Tribe and the Hoh Tribal Court for any matter arising out of said enrollment application.
(c) Supporting Documents. An applicant for enrollment in the Hoh Tribe is responsible for proving their eligibility for enrollment. It is not the responsibility of Enrollment Staff to research or prepare documentation supporting an application. Documentation evidencing eligibility for enrollment shall accompany the application. Enrollment Staff shall have the authority to require an applicant to furnish such additional evidence or proof as is necessary to make a determination. Any handwritten corrections or additions on documentation will be considered alterations, and shall not be considered by Enrollment Staff unless proof of authority for such changes is provided. Enrollment staff shall establish the nature and types of acceptable evidence, which will include but not be limited to, court documents, and tribal, state or federal records. Copies of these documents may be submitted in lieu of originals, provided that Enrollment Staff may require an applicant to provide originals to verify their authenticity where appropriate.
(d) Who May Apply. Any person who believes that he or she meets the requirements for membership in the Tribe may submit an application for enrollment to the Enrollment Staff. Applications for minor children under the age of eighteen (18) and incompetents may be filed by a parent, legal guardian, other person who has custody of the child under tribal law or custom or to whom physical care, custody, and control has been transferred by the parent of such child, a person or agency who has custody of a child pursuant to an order of a court of competent jurisdiction, or by the Tribe’s Child Welfare Department.
(e) Processing Applications, Right to Protest, Tribal Business Committee Action.
(1) Except as provided in Section 2.003(c)(2) of this Ordinance, the Enrollment Staff shall process each complete application and make recommendations to the Business Committee for action at the Business Committee’s next regular meeting. In the event staff needs further information necessary to make its proposed recommendation, it shall inform the applicant by letter, with a request for the information needed, and a date by which such information must be provided. Enrollment Staff shall develop a form for request for additional information, subject to approval to approval of the Businesss Committee. If the additional information is not provided, unless an extension is requested and approved, the enrollment application shall be returned to the applicant. Upon receiving the additional information, the Enrollment Staff shall process the application and make its recommendation on enrollment to the Business Committee. The applicant has the responsibility of proving the statements made in his or her application.
(2) If the Enrollment Staff determines that an application is complete and the applicant appears to meet the requirements of this Ordinance, the enrollment staff shall prepare a written recommendation along with supporting documentation within thirty (30) days for the Business Committee. The staff shall mail notice by certified mail to the applicant of when the application will be considered by the Business Committee.
(3) If the Enrollment Staff finds that an applicant appears not to meet the requirements of this Ordinance for membership in the Hoh Tribe, the Enrollment Staff shall mail notice of its determination by certified mail to the applicant. The applicant may file a protest with the Enrollment Staff within thirty (30) days of receipt of the certified letter, stating the reasons he or she believes the application should be approved. The Enrollment Staff shall develop a model protest form, subject to approval of the Business Committee.
(4) If a protest is filed by an applicant, the Enrollment Staff may reconsider the application in light of the information submitted with the protest. The Enrollment Staff shall then make a final recommention within fifteen (15) days of receipt of the protest and shall submit its proposed recommendation, with justification and documentation, together with the protest, to the Business Committee. The Business Committee shall make its decision whether to approve or reject the application for enrollment at its next Regular meeting. If the Business Committee’s decision is to reject the application, the applicant may appeal the Committee’s determination in accordance with the appeal provisions of this Ordinance. If the Business Committee determines that it requires additional information before it can make a decision to accept or reject an enrollment application, the Business Committee shall return the application to Enrollment Staff to request or obtain the requested information.
(5) If the Business Committee determines that an application should be approved, the Business Committee shall do so by Resolution.
(6) When the Business Committee approves an application for enrollment, the Enrollment Staff shall enter the name of the applicant on the official tribal membership roll and notify the applicant by certified mail. Eligibility for tribal services and benefits begins in the month after an applicant’s name is entered on the membership roll. If the Business Committee decides to reject an application for enrollment, the applicant shall be notified by certified mail and advised of his or her right to appeal the decision in accordance with the appeal provisions of this Ordinance. Notice of enrollment actions by the Business Committee shall be reported at the next General Council meeting.
(7) The Business Committee may, by majority vote, reopen rejected applications when new substantial evidence is submitted to support an applicant’s position and when the Business Committee determines that justice requires that an application be reconsidered. In such case, the new evidence shall be forwarded to the Enrollment Staff for review and preparation of a new recommendation to the Business Committee, along with supporting documentation. An applicant whose application for enrollment in the Hoh Tribe was previously rejected may always submit an new application for enrollment to the Enrollment Staff with new evidence.
(f) Burden of Proof and Standard of Proof. The burden of proof shall be upon the Applicant to establish all elements of the Applicant’s entitlement to enrollment under the Tribal Constitution and this Ordinance, unless otherwise specifically stated herein. Any matters required to be proved under this Ordinance, unless otherwise specifically stated, must be proved to the satisfaction of the Tribal Business Committee, as provided herein, by clear and convincing evidence.
§2.005 PROCEDURES FOR CORRECTION OF MEMBERSHIP ROLL: Enrollment Staff shall process blood degree correction actions as set out in §2.009 of this Ordinance.
§2.006 RELINQUISHMENT OF MEMBERSHIP:
(a) Adults. Any adult member of the Tribe may relinquish his or her membership in the Tribe upon written notice to the Business Committee. Such notice shall be forwarded to the Enrollment Staff for its review and recommendation. Upon receipt of written notice of relinquishment, the Business Committee shall take action to disenroll the member and shall direct enrollment staff to remove the name of the individual from the Tribal Membership roll. The individual may not reapply for membership, if said individual was over the age of eighteen (18) years at the time of relinquishment. If a member relinquishes in the Hoh Tribe in order to enroll in another federally-recognized Indian tribe and their application for membership in such other tribe is rejected, the member may, within sixty (60) days of such rejection, reapply for membership in the Hoh Tribe.
(b) Minors. A minor may not relinquish his or her membership in the Hoh Tribe without the approval of the Business Committee. Upon receipt of a request by an adult parent or custodian to relinquish the enrollment of a minor Hoh tribal member, the Business Committee shall forward such request to the Enrollment Staff and the Indian Child Welfare Program for their review and recommendation. The Business Committee shall not approve the relinquishment of membership by a Hoh minor tribal member unless the minor is going to be enrolled in another federally-recognized Indian tribe, and the Business Committee shall not approve such relinquishment until receiving documentation that the minor has been or will be enrolled in such other tribe. Upon reaching eighteen (18) years of age, a child whose membership was relinquished may re-apply for membership. An individual or agency acquiring legal custody of a minor whose enrollment has been relinquished by a previous legal custodian may apply for re-enrollment of the minor in the Tribe in accordance with this Ordinance.
§2.007 LOSS OF MEMBERSHIP:
(a) Grounds. Enrollment Staff shall recommend to the Business Committee, along with supporting documentation, the removal from the Tribal roll of any person who becomes ineligible for membership because of enrollment in another federally recognized Nation, Tribe, Band, Pueblo, Village, Corporation, Rancheria, or Community, has been enrolled in error because he or she did not meet the requirements set for membership at the time of enrollment, or is no longer eligible for enrollment as the result of a blood degree correction made under this Ordinance.
(b) Procedure. Prior to removal, a Tribal member shall be given notice by certified mail by the Enrollment Staff of the right to a hearing and to hear the evidence against him or her, confront witnesses, be represented by legal counsel at his or her own expense, and to present evidence to the Business Committee in opposition to his or her proposed disenrollment. A Tribal member who is found to be dual enrolled in another tribe shall be given thirty (30) days to relinquish his or her enrollment in such other tribe before the Enrollment Staff will proceed with disenrollment action under this Section. A Tribal member receiving such notice shall request a hearing within ten (10) days of receiving such notice. Such hearing shall take place within thirty (30) days after written notice of a request for a hearing by the proposed disenrollee. Any disenrollment decision shall be made by the Business Committee. If the Business Committee decides to proceed with disenrollment of the Tribal member, it shall make such decision by Resolution and shall direct the Enrollment staff to remove the person from the Hoh Membership roll, subject to the appeals procedure set forth in this Ordinance.
§2.008 DECEASED MEMBERS: The Enrollment Staff shall notify the Business Committee of the death of Tribal members, and shall obtain a death certificate to put in the member’s Enrollment file. Upon notice, the Business Committee shall remove deceased members from the active Membership roll, and the Enrollment Staff shall list such member on a deceased Tribal members’ list.
§2.009 BLOOD DEGREE CORRECTION: Corrections of blood degrees of Tribal members or ancestors may be initiated by the Enrollment Staff upon receiving or obtaining evidence that existing Hoh Indian blood quantums may not be correct, as necessary to maintain the accuracy of the Tribal membership roll. Tribal members wishing to make a correction in their own and/or their minor dependent’s blood degree may also initiate a request for a blood degree correction. In any such case, the Enrollment Staff shall contact the tribal member and his or her family members who may be affected by any such change, provide them with the evidence in support of a Membership Roll correction, and give them the opportunity to provide evidence in support of or against a change. After the receipt of such information, or upon the expiration of the time frame given to provide such evidence, the Enrollment Staff will prepare a recommendation on a Membership Roll correction, along with supporting documentation, and shall forward the recommendation to the Business Committee for action at its next Regular meeting. The Business Committee shall direct the Enrollment Staff to make such corrections to the blood quantum of persons on the Tribal roll as it deems necessary and proper. The corrected roll shall be the basis for re-evaluating all future applicants. Any change in blood degree shall only be made by the Business Committee. A Tribal member aggrieved by a blood quantum correction decision may appeal that decision pursuant to the Appeal provisions of this Ordinance.
§2.010 PUBLICATION: An updated Tribal roll shall be compiled in January of every year by Enrollment Staff and shall be made available to Tribal members to view (while supervised) only as appropriate. The Tribal roll shall be kept in the Tribal office on the Hoh reservation, and shall be available for inspection upon reasonable request of any Tribal member over the age of 18. The Tribal roll available for inspection under this Section shall only include name and roll number.
§2.011 EFFECTIVE DATE: This Ordinance shall apply to any Applications for Enrollment pending as of the date of Enactment of this Ordinance, including those applications in processing by the Enrollment Staff; or pending determination by the Tribal Business Committee, or Tribal Court.
§2.012 CRIMINAL AND CIVIL SANCTIONS: Any person who requests or is responsible for submitting an Enrollment application, submitting supporting documentation or testimony, requesting disenrollment or a blood degree correction, or participating in any other action under this Ordinance thereby voluntarily consents to the jurisdiction of the Hoh Tribe and Hoh Tribal Court for any dispute arising out of such action. If the Business Committee finds, in disenrolling a person from membership in the Hoh Tribe, that a person engaged in fraudulent or deceptive conduct with regard to enrollment eligibility, dual enrollment, Hoh Indian blood quantum, or any other relevant matter under this Ordinance, the Business Committee may order recovery of any services, benefits or funds received or caused by such person as a result of such conduct, and may refer such person to the enforcement staff and Prosecutor’s Office for prosecution for Theft Hoh Tribal Code §§5.9.03 or 5.9.04 or for Fraud, Hoh Tribal Code §5.10.02, and/or Forgery, Hoh Tribal Code §5.10.03, as appropriate.
§2.013 APPEAL RIGHTS. An applicant or Tribal member who has exhausted his or her administrative appeal rights under any provision of this Ordinance, and is aggrieved by a final enrollment decision, disenrollment decision, or blood degree correction of the Business Committee, has the right to appeal the determination of the Business Committee to the Tribal Court, but only on the grounds that the determination was arbitrary and capricious or a violation of the Tribal Code and/or Tribal Constitution. Such appeal must be filed with the Court in writing on or before the fourteenth (14th) day following receipt of the written determination of or action by Business Committee. A determination by the Court of such appeal shall be final and no further appeal may be had; provided, however, that if a Court of Appeals is established in Tribal Court, the determination may be appealed to the Court of Appeals and such appeal must be filed with the Court of Appeals in writing on or before the fourteenth (14th) day following receipt of the written determination of the Tribal Court. The Court shall review, on the record, the determination of the Business Committee. No new evidence shall be permitted in such proceeding, and no hearing shall take place; only argument shall be allowed. The party appealing the Business Committee’s decision shall have the burden of persuading the Tribal Court that the enrollment decision appealed from was arbitrary or capricious or a violation of Tribal law and/or his/her Tribal Constitutional rights. The Tribal Court shall give due deference to the rule of nonprejudicial error and matters within the expertise or judgment of the Business Committee. The Tribal Court shall recognize the obligations of the Tribe under the Tribal Constitution. The only remedy which the Tribal Court may order in matters appealed under this Ordinance is referring the matter back to the Tribal Business Committee for reconsideration in light of the Tribal Court’s ruling in such matter. An applicant denied enrollment shall not, under any circumstances, be compensated in money damages against the Tribe, its employees or officers for Business Committee denials and/or delays in enrollment.
§2.014 SEVERABILITY CLAUSE: It is the Business Committee’s intent that if any provision of this Ordinance shall be found unconstitutional under the Hoh Constitution or found to be a violation of the Indian Civil Rights Act, that the remainder of this Ordinance shall remain in effect.
HOH INDIAN TRIBE
REQUEST FOR PROPOSAL &
QUALIFICATIONS (RFP & RFQ)
We are a small Tribe located 23 miles south of Forks. We have 256 enrolled citizens and half of them under the age of 18. Our reservation has limited broadband, internet and wireless connectivity. One of our strategic goals, is to establish a dynamic, innovative, proactive tribal leadership exercising sovereignty in ways that are effective, efficient, visible, utilizes leading edge technology and is guided by our tribal citizens.
Our organization currently utilizes G-Suite for our business and government communications, and we are seeking to integrate these services within our public facing website. Any and all proposals can and should include details about the applicants experience in leveraging G-Suite (formerly Google Apps for Work) in their website design offerings. For a complete list of technologies currently utilized by our organization, feel free to email email@example.com with questions, comments or concerns.
B. Period of Performance
C. Scope of Work: We are looking for a redesign of our website, that we can link to social media and allows us to remain competitive in today’s market. We are looking for simplicity for our end users, who are our Tribal citizens, but we also want to be known for forward thinking, and utilizing cutting edge technology.
Increase use among our citizens and their children
Increase site visits
Increase HR Recruitment processes (tools to track/manage applications online)
Easy for staff to administer and update
Linking to Hoh Nation Culture
Linking to ongoing activities, Tribal Council Meetings and updates
Intregrated blog with Social Media outlets (Facebook, Twitter, Google+, Tumblr)
Educates Non-Natives in Hoh Nation, culture, history and present day
Gets and gains donations (PayPal, Google Payments, Square, or others)
Responsive layout (WordPress, Square Space, others welcomed)
Events calendar (using G-Suite Calendars)
Interactive map (using G-Suite Maps or ArcGIS Online/Portal)
D. Bid Requirements: All bids must be submitted in a sealed envelope clearly marked on the front of the envelope with:
Proposal must be submitted to the Hoh Tribe in Forks, Washington by 3:00 p.m. (P.D.S.T.) on Friday December 2, 2016.
E. Each Proposal Must Contain the Following Elements:
• Rate Schedule:
An Introduction to the Bureau of Indian Education’s
Higher Education Grant Program
The Bureau of Indian Education’s (BIE) Higher Education Grant Program is not an entitlement
program. It is important for you to become familiar with the requirements of the BIE’s Grant program
college admission requirements, as well as your tribe’s eligibility terms and the relationship between
these programs and offices. Completing admission and financial aid packages is time-consuming and
requires your undivided attention to successfully complete them. The information below is intended to
help you understand the resources available to you.
WHAT IS THE PURPOSE OF THE GRANT?
The purpose of the BIE’s Higher Education Grant Program is to provide supplemental financial
assistance to eligible American Indian and Alaska Native scholars entering college who are seeking an
associate or baccalaureate degree from a nationally accredited institution.
WHO IS ELIGIBLE FOR A GRANT?
Students seeking assistance must comply with the following eligibility criteria:
1. Must be a member of, or at least one-quarter degree Indian blood descendent of a member of an
American Indian tribe which is eligible for the special programs and services provided by the
United States through the Bureau of Indian Affairs because of their status as Indians. See the
Tribal Leaders Directory at the following website:
2. Must be accepted for admission to a nationally accredited institution of higher education which
provides a course of study conferring the Associate of Arts or Bachelor of Arts or science
3. Must demonstrate financial need as determined by the financial aid officer of the collegiate
WHERE CAN I OBTAIN A GRANT APPLICATION?
The BIE does not award these grants. The grant application is only available from the education officer
of the tribe in which you are affiliated or possess membership. Please call your tribe for more
information. (See the Tribal Leaders Directory at the following website:
While you are waiting for your application, you should start to request all available financial aid
information from your selected college to be sent to you. Be sure to inform the Financial Aid
Officer that you are an American Indian and will be submitting the grant application along with
other financial aid applications. Many colleges know about the BIE’s Grant Program and can refer
you to a knowledgeable counselor. However, be sure to check with your college because not all
colleges will automatically transfer your paperwork. There are still a few colleges and universities that
are not aware of the grants specifically available to American Indians or Alaska Natives.
GRADUATE STUDENT RESOURCES
The BIE administers a grant program through the American Indian Graduate Center (AIGC) that offers
supplementary financial assistance for students pursuing post-baccalaureate degree programs.
The criteria for a student to apply for a grant are:
1. Be an enrolled member of a federally recognized American Indian or Alaska Native tribe in the
2. Pursue a masters or doctorate degree as a full-time student at an accredited graduate school in
the United States.
3. Apply for campus-based financial aid through the federal financial aid process at the college by
Since 1969, the AIGC has served American Indian graduates in all fields of study. First time
applicants are assessed a non-refundable application fee of $15. Applications must be received
within the AIGC’s required timeframes. Additional information is available from the following
address and telephone number: American Indian Graduate Center, 3701 San Mateo Blvd NE,
Suite 200, Albuquerque, New Mexico 87110, (505) 881-4584 or toll free at 1-800-628-1920.
Additional information is available on the AIGC website: www.aigcs.org.
Law students seeking opportunities to enhance their academic success will want to contact the
American Indian Law Center, Inc. This organization conducts an eight-week session to prepare
potential Indian law students for the rigors of law school. There is an emphasis in the development of
skills necessary for success in study habits, legal research and legal writing. This program is primarily
for those students that have been accepted into an accredited institution.
For additional information regarding the program and application process, please contact the American
Indian Law Center, Inc., P.O. Box 4456, Albuquerque, New Mexico 87196 or call (505) 277-5462.
TRIBAL COLLEGES AND UNIVERSITIES
Tribal colleges and universities were founded in recognition of the tremendous importance of
postsecondary education to tribal economic development, cultural preservation and tribal sovereignty.
These institutions represent the most significant and successful development in American Indian
education history. There are over 30 tribal colleges and universities in the United States educating
over 26,000 American Indian students that represent over 200 American Indian tribes. Additional
information about these institutions can be found by contacting them directly.
Hoh Indian Tribe
Request for Proposals for
Trauma Informed Care Trainer
The Hoh Tribe is seeking proposals from organizations and entities, with trainers who will conduct a 2 day workshop on Trauma Informed Care. Participants of this workshop will be all Hoh Tribe Family Service staff, Tribal Law Enforcement, and Tribal Court Staff; it will also be open and available for other tribe’s to participate in. This is an effort to increase and improve knowledge and skills for staff and community.
SAMSHA says individual trauma results from an event series of events, or set of circumstances that is experienced by an individual as physically or emotionally harmful or threatening and that has lasting adverse effects on their functioning and physical, social, emotional, or spiritual well-being. SAMSHA defines a “trauma informed care” approach as a program, organization or system that is trauma-informed realizing the widespread impact of trauma and understands potential paths for healing; recognizes the signs and symptoms of trauma in staff, clients and others involved with the system; and responds by fully integrating knowledge about trauma into policies, procedures, practices and settings.
The purpose of this RFP is to solicit proposals from various candidate organizations, or entities to provide this training.
DIRECTIONS FOR ALL PROSPECTIVE INSTRUCTORS
In your response, please tell us about your training, how it meets SAMSHA’s criteria and include the cost for a 2 day workshop. Please tell us how your training will meet our needs and grow our staff as we strive to build resiliency of our youth and families. Describe your experience in providing this type of training. Please provide a timeline outlining key activities for this 4-5 day project, including curriculum, pre and post instruction. Include a current resume, references from no less than 3 professionals/ past clients who can verify your experience. Include your fee structure.
All proposals must be submitted to
Youth Services Assistant
Hoh Indian Tribe
P.O. Box 2196, Forks, WA 98331
Work #: (360) 374-6582 Ext. 5029
Cell #: (360) 780-0607
Fax #: (360) 374-5426
By: October 14, 2016
Hoh Indian Tribe
Request for Proposals
Construction and Installation of Playground Equipment
I. Hoh Indian Tribe
The Hoh Indian Tribe (“Tribe” or “Hoh Tribe”) is located in western Washington State in Jefferson County, 28 miles south of Forks, Washington
II. Scope of Work
This project consists of the installation of a playground system including fall zone material. Work is to include the installation of Cedar works playground as well as the installation of commercial grade playground equipment, anchors, equipment footings, drainage materials, landing mats and fall zone material, weed block paper, landscape boarder,
1. Site preparation, excavation and grading
2. Drainage System Installation
3. Concrete retaining border
4. Playground Equipment Siting, Layout, Design, Supply, and Install
5. Safety Surfacing Supply and Install
6. Site Restoration- minor landscaping, seeding, repairs, etc.
8. Park Furniture supply and installation
III. Period of Performance
All proposals must include a proposed method and rate of compensation.
The proposer certifies that the proposal has arrived at independently and has been submitted without any collusion designed to limit competition. The proposer further certifies that the materials, products, services and/or goods offered herein meet all requirements of the stated specifications and are equal in quality, value and performance with highest quality, nationally advertised brand and/or trade names.
V. Minimum Qualifications
a. License, bonded and insured.
b. Native American Preference Applies.
VI. Proposal Requirements
VII. The Hoh Indian Tribe requests the following to be submitted with the proposal:
1. A covering letter signed by an authorized representative of the company outlining the intent of the response and stating that the information contained in the response accurately describes the services to be provided. The response must also guarantee that all quoted prices will be honored for a minimum of ninety (90) days from the closing date.
2. A description of the Contractor’s organization, size, and services provided areas of expertise, length of time in operation and number of playgrounds completed must be addressed.
3. Three valid references must also be provided. If there are special concerns or restrictions on the Hoh Tribe’s use of the reference, these concerns should be addressed in the proposal.
4. A detailed listing, with descriptions, of successfully completed projects that demonstrate the Proponent’s experience with providing the types of services required by this RFP.
5. A description of who will install the playground, including the name of the lead hand and a description of past project experience.
6. Proponents may provide any additional comments about their experience, capacity, and resources which they feel would be informative and beneficial to Hoh Tribe.
7. Complete price sheet breakdown.
8. Submit optional pricing (if required).
9. All or any product warranties.
10. All or any product maintenance, service considerations and/or inspection schedules.
11. Submit photos to scale, detailed playground siting and equipment layout, “3D” rendering presentation, and list of all playground specifications, features and components.
12. Submit detailed site plans and technical drawings to enable the design of curbing and drainage system.
All proposals must be submitted to the
P O Box 2196
Forks WA 98331
Or via or email to firstname.lastname@example.org by.
Higher education is important for our survival as a sovereign nation. It is the weapon of today that ensures our future – once we armed with an education, we become stronger as a Nation. To support our vision and achieve our vision higher education is crucial. With this in mind our Higher Education program provides supplemental financial aid in the form of scholarships, $350 for part-time students and $700, for full-time students.
We receive funding annually from the Bureau of Indian Education, an extremely small amount of funding, so to ensure a fair and equitable distribution of these funds we have agreed upon the scholarships amount above. We will write a check in the student’s name and they can pay tuition and/or books and fees out of the money they receive.
Recognizing that our Higher Education funding is supplemental in nature, tribal citizens are encouraged and expected to take advantage of institution sponsored financial aid programs and other sources of funding to assist with college costs.
Our Higher Education funds are not an entitlement nor are they a general welfare program anyone wishing to participate must meet the application requirements and provide all necessary documentation. Award consideration is based on the availability of funds, dates of receipt, completion of application.
Students will need to file a FAFSA, seek additional grants and scholarships, and provide proof that you have done so.
An enrolled Chalaat citizen
Proof of enrollment in an accredited institution of higher learning
Applicant files containing the following will be considered for an award:
Completed College Student Assistance Application
Official high school, college transcripts or GED scores whichever is most recent indicating a 2.0 GPA or better.
Verification of Tribal Citizenship
Letter of Admission/Acceptance from college/university student is attending
Any other documentation/verification as requested.
A Personal Essay